HOA Rules and Regulations
All sales contracts will state that heat and air are to be kept on at all times, at a reasonable temperature to prevent pipes from freezing in the winter and/or condensation in the summer.
All vacant buildings (extended times) need to have heat and air on, at a resonable temperature to prevent pipes from freezing and/or condensation in the summer.
All units have outside pest control. Homeowners can request inside pest control at their cost of $20 a residence.
In no event may garages be converted into living space.
No vehicles of any kind should be parked on the grass.
Motor homes, campers, boats, trailers or other recreational vehicles may not be parked for more than 24 hours in a driveway.
Trash containers are to be stored in the rear of any Unit or in the garage. Please remove these from the curb as soon as possible after pick-up.
All financial reports will be made part of the minutes.
Minutes of Board meetings and Treasurers Reports must be preserved by the secretary.
Should a homeowner seek legal advice concerning the affairs of the Association from his own attorney without first contacting the Association or the Association Legal Counsel, said Homeowner shall be liable for all fees and expenses incurred by counsel for the Association. Article 1, Section 4b (1).
No more than two Board members shall be on the same committee, which may include one or more non-members--preferably at least 2 non-members.
The Association is no longer maintaining the flowerbeds in front of or between two attached homeowners.
Placement of trees, plants, shrubs, yard ornaments of any kind placed outside the flower bed must be approved by the Board.
All dogs must be kept on a leash when outside the unit. It is also the OWNER'S responsibility for cleaning up after their pet, whether in their yard or elsewhere. (TN State Law). Owners of cats or dogs are responsible for any damage caused by their pet. Non-exotic pets weighing less than 50 lbs. are allowed. By-Laws pg. 722.
Payment of HOA dues are due on the FIRST day of each month. Article III, Section 7 & 8 of the Bylaws. Automatic withdrawal is available. A late fee of $10 is attached when dues are not paid by the 15th of the month.
When a RPCOA Homeowner sells their unit without a Realtor, it is the sole responsibility of the seller to notify the RPCOA in writing within 10 days from the date of sale that the unit has been sold, as well as, when closing is to take place. A member of the RPCOA Board of Directors may attend the closing as determined by the Chairperson. Payment of dues must be verified by the RPCOA Treasurer prior to closing. If dues are in arrears, the same must be collected from the seller at the time of closing and remitted to RPCOA, 101 Rose Dr, Dover, TN 37058.
PURCHASER is to be advised the HOA dues amount per month (depending on the unit) and that it is due the FIRST of each month. Also, seller must furnish a copy of the Master Deed, Bylaws and Rules to the buyer prior to them taking possession. This will prevent misunderstanding of what is required in an HOA. Real Estate agents are also required to provide this information. The Recorder of Deeds (Derek Earhart) can provide copies of the Master Deed and the Bylaws electronically. The Rules can be obtained from a homeowner or a Board member. A form needs to be signed by the buyer at closing that they understand and agree to the rules and regulations and Bylaws of the RPCOA.
Every homeowner needs to provide the Association a copy of proof of insurance from your insurance company. Each homeowner must obtain and maintain at all times fire and extended coverage on all improvements located in or upon the General Common Elements. Amount of insurance is to be not less than 100% of full insurable replacement cost value. This proof needs to be given to the Association at time of ownership, then again at the first of each year. Recommendation from the RPCOA Attorney. Bylaws Sec. 3 part 3 pg. 310.
Units shall NOT be leased, rented or used as accommodations for business guests. Master Deed p. 321 (#7).
Every homeowner is responsible for keeping their exterior deck cleaned of debris. Wood must be stored in racks, planters on legs, rugs or mats must be of material that does not hold moisture to prevent water damage. This applies to anything on the deck that holds moisture. This will preserve the wood.
To help prevent extended damage to your or your neighbor's unit, periodically check that drain pipes are attached. Also, watch for erosion and deteriorating doors. Notify maintenance.
If exterior maintenance and repair is caused by willful or negligent conduct of the Owner, his family, guests or invitees or others, the cost of repair will be assessed to such Owner and due within 30 days of notice. Bylaws Section IV, pg 708.
Dumping of branches, trash, cans, flower pots, bottles, chemicals or anything else over the fence at the end of Rose Drive is strictly forbidden. This is a violation of the Corp of Engineers' rules and regulations.
By a majority vote of the Board, the Association may, from time to time, adopt, amend or repeal such Association rules and regulations as it deems reasonable. In the event of a conflict between the provisions of these Bylaws and the Master Deed or the "ACT", the provision of the Master Deed and/or State Law shall prevail.
Attached are the requirements for converting screen porches to glassed-in porches, putting lattice under decks, or changing wood deck floor to Trex. Keep in mind making changes outside the original blueprint of the Unit results in the new area becoming the sole responsibility of the homeowner for repairs from that day forward.*
Outdoor play equipment that can pose a liability issue for the HOA is not permitted. (EX: swing set, trampoline, etc.)
*Any changes made to the original building, outside the original blueprint, by you or a previous owner, are the sole responsibility of you, the homeowner, for repairs. This includes any changes made, past or present, to the original porch, driveway, deck, etc.
*Criteria for enclosing the screened-in area adjacent to the deck on all units of the Riverfront Plantation Condominiums is only the space covered by the existing roof. It may be enclosed by one of the following two methods.
The area must be enclosed with a heavy duty extruded aluminum framework with horizontal sliding glass aluminum framed windows (windows must have full screens). The transoms may be made with either glass, or wall panels with a vinyl finish of an appropriate design. The exterior must conform to the exterior color of the unit (white).
The area must be framed with the same type of material that was used in the construction of the unit. All exterior walls and trim must be covered with materials that are the same type and finish as the unit (Hardiplank, Chemplank, Certinteed) or equal fiber cement siding projects and double hung vinyl windows (windows must have full screens). The exterior must conform to the exterior color of the unit (white).
An engineer/architect/licensed person must determine if the planned changes to the porch will be structurally sound.
Both a written description of the work and type of construction that is to be used to enclose the area and a design sketch must be presented to the Board of Directors of Riverfront Condominium Owners Association for approval prior to the start of the work.
Once this change is made, the owner is responsible for maintaining and making any repairs to their enclosed porch.
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The following guidelines were developed and approved by the RPCOA Board of Directors at their Quarterly meeting on September 30, 2006.
General Consideration For Installing Lattice Under Decks
Submit plans and drawing to Board of Directors;
Work to be performed in a professional manner and quality;
Materials used shall be compatible in style and color with that of other lattice material used at RPCOA.
Plans must be approved by the Board of Directors.
Once this is done, the owner is responsible for maintaining and repairing the lattice.